If you’re in the market for a printer (MFP), you’ve probably noticed that while there are many manufacturers who offer multifunction printers, they pretty much all look and sound the same. The only outwardly distinguishing factor seems to be the price point.

Most MFPs offer the same feature set including printing, faxing, scanning and copying. What makes them different? The fact is, it’s not only about what they can and can’t do, what features they have, or even the price. It’s also about the level of support provided that can make a big difference.

Let’s take a look at some questions you should ask before you purchase or lease an MFP.

Adaptability and Security

As your business becomes more reliant on mobile technology, the functionality of your MFP can become challenging for your IT department.  Does your device support mobile printing? And specifically does it support the devices your workforce employs? Make sure that any MFP you eventually decide on will easily integrate into your existing IT infrastructure. If mobile print is not included out of the box, can it be added later? Is there an additional cost or monthly fee? Asking these questions early in the process can save you from a lot of headaches down the road.

Today’s multifunction printers have a hard drive, memory, and Internet access and as a result security can be a concern. Make sure any device you consider offers “Full System Security.” This is offered by the manufacturer and means that the device has been third party certified as being completely secure in all areas.

Try Going Green

As we all strive to make our businesses more sustainable, consider reducing your carbon footprint by purchasing the latest solid ink technology devices.

These printers use a crayon like wax instead of toner and generally produce 90% less waste than traditional devices. Do your due diligence. All MFPs are NOT created equal and asking the right questions before you buy or lease is a smart business move that will save you time and money over the long term!

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