How much does your company print each year? Studies show that the average employee prints 10,000 sheets each year, with a staggering 70% of that ending up in the recycling bin. That’s not only wasted paper, but money down the drain. With these tips you can reduce your print waste and costs.
It may seem obvious, but the first step to reduce print costs is simply to print less. Encourage employees to truly consider how many copies they need, or if there’s another way to share their information, such as sharing a document online for others to access. You may want to perform an audit to determine how much each employee is printing to further focus your efforts towards reduction.
Embrace Digital Formats
From sharing a document online to using fully digital forms, going digital can help you reduce the number of prints you make and associated costs. Employees have to spend a lot of time organizing, filing, and searching for paper documents, all of which adds up. Digital documents can be easily organized and located, and don’t take up space!
Change Your Settings
Small changes can make a big difference. Reduce your font size and margins, so more gets printed on each page. You should also set the default print settings to black and white and double-sided printing to minimize your paper and toner use. Consider changing your font to one that uses less toner. The top five fonts for the least toner usage include Century Gothic, Times New Roman, Calibri, Verdana, and Arial.
Reuse and Recycle
Print waste is a serious cost and environmental issue. Try to get the most out of your prints by using blank backsides as scrap paper, for notes, or to print an internal copy on. Always make sure your paper ends up in the recycling bin when you’re done with it.
Contact the Experts
While these simple steps can help you bring your costs down, nothing replaces the expertise of a Managed Print Services provider. Partnering with an MPS provider can help uncover hidden areas where you’re wasting your print dollars. A full print assessment will pinpoint opportunities to improve your efficiency and reduce overall printing and paper related costs.
Here at hubTGI we have solutions to help you reduce your cost of printing! Give us a call and let’s start the discussion with a free print assessment.