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IT security should be a top priority for all businesses. When creating your IT security policy, there are several important factors to keep in mind:

  1. Acceptable Use – Define what employees are allowed to do with their work computers and on the business network. Unauthorized activity can put your entire company at risk. Be sure to fully explain what is allowed, what is not allowed and what the repercussions will be for violating this policy.
  2. Passwords – Secure passwords can help keep your company information safe. Outline specific employee guidelines for creating a strong password; alternatively, you could assign passwords to ensure their strength.
  3. Plan Ahead – Because data breaches do happen, even to the most secure companies, it’s best to have a plan of action. Responsibility for tasks such as intra-office communication, filling out a data recovery form and interacting with clients should be delegated so everyone knows their role before a breach occurs.
  4. Training – It’s imperative that employees be properly trained, and this training be updated at regular intervals. Use real-world examples of risky behaviour and have employees help brainstorm safer alternatives.
  5. Enforcement – Even a well-written security policy is only valuable if employees follow it. Help ensure compliance by outlining a clear policy and carrying it out. Consequences should be laid out for various types of non-compliance including an unintentional breach, willful and malicious actions and repeat offenders. All employees should be required to sign a statement indicating they understand the security policy and agree to follow it.

Having a strong security policy can help protect your sensitive information. Many business owners find it helpful to consult with an IT expert to help them create a comprehensive and effective IT security plan for their companies.


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