In business, paper is often seen as a necessary evil. It’s used for everything from invoices, billing, contracts, agreements, and HR records. But what if there were smarter, simpler ways to do all those things without using any paper at all?
Here are three no-brainer processes that you can replace with digital alternatives today.
1. Invoicing and Billing: Consider switching to digital invoicing software instead of relying on paper invoices. Digital invoice software is feature-rich, with customizable fields and secure payment options. It can also be integrated with other software, such as accounting systems like QuickBooks or Xero. As a bonus, you can track your invoices in real time, so you never miss a payment again!
2. Contracts and Agreements: For contracts and agreements, move away from printing out documents or storing them in filing cabinets. With electronic document storage solutions, you can create custom contracts that are secure and compliant with industry regulations. This way, you don’t have to worry about misplacing essential documents or searching through filing cabinets for the right agreement.
3. HR Records: Moving away from paper records when it comes to HR processes is also a great idea. With a cloud-based document management system, you can store employee data safely and securely in one central location – no more bulky filing cabinets taking up space in your office! Plus, a document management solution for HR usually has features such as performance tracking tools that allow managers to stay on top of their team’s progress easily.
Going paperless isn’t just good for the environment – it can streamline processes for businesses of all sizes. From digital invoicing software that automates payments to secure document storage solutions that keep information safe – these three simple, no-brainer business processes can replace paper in no time. As a CIO or business leader, consider making the switch today to reap the benefits of going paperless while reducing your company’s environmental footprint. You won’t regret it!
hubTGI is a Canadian-owned Managed Services provider that offers Print Services, Workflow Solutions, Managed IT, Cybersecurity Solutions, Cloud Services and VoIP to help their customers control costs, secure their data and make their people more productive.
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