While the print landscape has changed in recent years, it remains a necessity in all workplaces. With that, it remains a significant challenge for IT professionals. Ensuring everyone connects to the right printer with the correct settings and permissions while keeping everything secure can be a daunting task. Fortunately, the print environment can be simplified and made more secure with a cloud solution. By transitioning to a cloud print server, administrators can gain more control and visibility, enhance security, and reduce the number of IT tickets they must address. Here’s why you should consider moving to a cloud solution!
What are the Benefits for Administrators/IT?
For those who manage the print environment within an organization, a cloud print server and print management solution provide significantly more control and insight. This transition drastically reduces the amount of time spent on print-related help-desk tickets.
Increased Control and Insight
With a cloud solution, administrators can gather information from printers such as settings, supply levels, and printer preferences for users from anywhere in the world. They can easily add or remove devices from their fleet and push out updates seamlessly. This capability reduces the time required to ensure all printers and users are connected at each office, allowing IT staff to focus on more strategic initiatives.
Cost Reduction
Say goodbye to sourcing and maintaining costly physical print servers and complete your cloud journey with “serverless” printing. This solution simplifies the deployment of print drivers and leverages Secure Print to lower costs. In this scenario, once a print job is sent to a printer, it is held in a queue until the user physically authenticates at the printer to release the job. Methods for authentication include entering a pin, using a badge reader, scanning a QR code, or authenticating with a smartphone app.
What are the Benefits for the Rest of the Staff?
For staff, the main priority is to connect with the right printers and print with ease, without worrying about connecting to the wrong printer or dealing with adding it to their workstations. A cloud solution makes this process seamless.
Easy Connection
In a large print environment with multiple offices and devices, end users can easily locate the printers they use regularly and connect to them within seconds, without any IT support. If visiting another office, users can connect to the printer in a few simple clicks, even if they have never used that device before.
Versatile Printing Options
Whether staff prefer printing from a smartphone, tablet, laptop, or workstation, they can send print jobs from any device and authenticate securely to ensure their jobs remain confidential.
Conclusion
The transition to a cloud print server offers numerous benefits designed to make the print environment more seamless and easier for everyone in the office. This transition allows employees to complete their jobs more effectively, efficiently, and securely.
Ready to Simplify Your Print Environment? Contact us at hubTGI to learn more about how our cloud print solutions can enhance your office’s efficiency and security. Start your journey towards a streamlined print environment today!
About hubTGI
hubTGI is a Canadian-owned Managed Services provider that offers Print Services, Workflow Solutions, Managed IT, Cybersecurity Solutions, Cloud Services and VoIP to help their customers control costs, secure their data and make their people more productive.
For the latest industry trends and technology insights visit hubTGI’s Resources page.
