As technology has advanced, the modern boardroom has dramatically changed through the years. While technology has been increasingly playing a role in how we conduct our meetings, the pandemic accelerated the process.
Today, the boardroom needs to function and facilitate collaboration with team members in different locations, no longer just in the office. For many businesses, the hybrid work model is a way to lower travel costs, shrink the physical office, and thanks to technology, increase productivity.
Meeting best practices, like starting on time and sticking to an agenda are key elements for improving productivity. Boardroom automation can bring people, content, and ideas together to ensure that meetings are time well spent!
What is Boardroom Automation?
Boardroom automation is a technology that allows you to manage multiple collaboration tasks through a simple and intuitive user interface – typically a touchpad or keypad.
The system manages all audio and video inputs and outputs letting you easily control where, and how, data and content are displayed on the screen and displays. Larger, more sophisticated systems can control any analog or digital input or output – including video conferencing systems, document cameras, lighting, even the blinds, all from a single interface.
The Benefits of Automation in the Meeting Room
Incorporating automation technology can bring many benefits to your business, including lowering your costs, improving collaboration, and boosting productivity. Here are some of the many benefits you’ll enjoy:
- Ease of Use – Boardroom automation allows an employee to easily control, monitor, and navigate any AV tech.
- Enables Information Sharing – No doubt you’ve been to a meeting where the presenter couldn’t connect their laptop to the conference room screen. The cable was wrong, the aspect ratio was off, or something was wrong with an input. Equipping your conference room with solutions that allow anyone to easily share information will improve collaboration, saving you time and money.
- Clear Communication – It’s hard to be productive when you can’t see or hear meeting participants clearly. The latest solutions integrate state-of-the-art technology that makes clear communications and conferencing as easy as pushing a button.
- Customization – Here at hubTGI we can tailor our automation solutions to fit any size room. We work with a wide variety of industry-leading partners, so we’re equipped to tackle every type of project!
Manage Your Meeting Environment
A meeting room that is too warm or too cold can be distracting. Many buildings have centralized climate control so conference room participants might have no control of their environment. Boardroom automation allows you to control comfort efficiently while keeping a handle on energy use.
Better still, automate specific scenes for a room with smart conference room controls – presentations, video conferences, large meetings, small meetings, brightening or dimming lights, using flat panel displays. With boardroom automation you can program the optimal settings for these activities with a single touch of a screen or other room controller.
With boardroom automation, you’ll get meetings started faster, run them more productively, and focus on the work, and not the logistics!
hubTGI is a Canadian-owned Managed Services provider that offers Print Services, Workflow Solutions, Managed IT, Cybersecurity Solutions, Cloud Services and VoIP to help their customers control costs, secure their data and make their people more productive.
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