We interviewed IT consultants to uncover the most impactful ways businesses can modernize, reduce risk, and increase efficiency.
As we enter Q2, many businesses are taking a fresh look at their technology environment. Aging infrastructure, legacy software, and scattered solutions can slow teams down and expose companies to unnecessary risk. So, how do you know where to start?
We asked IT consultants at the frontlines of client environments to weigh in on what matters most when spring cleaning your IT stack, especially heading into 2025.
How does holding onto legacy systems increase security risks and hidden costs?
Connor:
Holding onto legacy systems increases security risks and hidden costs due to outdated security, rising maintenance expenses, compliance risks, and reduced efficiency.
Without vendor support or updates, these systems become prime targets for cyberattacks and fail to meet modern security standards. Maintenance costs escalate as specialized expertise becomes scarce, while frequent downtime disrupts productivity.
Legacy systems also hinder scalability, remote work, and cloud integration, making businesses less competitive. Upgrading to modern IT solutions enhances security, reduces long-term costs, and ensures compliance, ultimately improving business resilience.
How can outdated IT hurt productivity and employee workflows?
Christian:
Outdated IT systems can have a major impact on productivity, efficiency, and overall employee satisfaction. Slow computers, legacy software, and unreliable networks create unnecessary roadblocks that slow down day-to-day operations.
Employees waste valuable time waiting for applications to load, troubleshooting recurring issues, or dealing with frequent system crashes—frustrations that can lead to lower morale and disengagement.
Beyond inefficiencies, outdated IT can also cause integration challenges. Many older systems struggle to work with modern cloud-based tools, making it harder for teams to collaborate effectively, especially in hybrid or remote work environments.
Security risks are another major concern, as outdated software is more vulnerable to cyber threats, potentially leading to downtime, data breaches, and costly disruptions.
What are three quick wins businesses often get after an IT assessment?
Corey:
Enhanced Security & Risk Mitigation
- Identifies vulnerabilities in your IT infrastructure
- Provides recommendations to prevent cyber threats and data breaches
- Ensures compliance with industry regulations and best practices
Optimized IT Performance & Efficiency
- Assesses current IT systems to identify bottlenecks and inefficiencies
- Aligns technology with business goals to improve productivity
- Offers cost-saving strategies for better resource utilization
Strategic IT Roadmap for Growth
- Develops a clear, future-proof IT strategy tailored to your business
- Aligns technology investments with long-term business objectives
- Provides actionable steps to stay competitive in an evolving market
How can companies strengthen their cybersecurity while also improving efficiency?
Corey:
Companies can strengthen their cybersecurity and efficiency by moving all resources into the cloud through a Virtual Desktop Infrastructure (VDI).
Security Benefits
- Centralized Data Protection – Sensitive data is stored securely in the cloud rather than on individual devices
- Enterprise-Grade Cybersecurity – Encryption, MFA, and real-time threat detection
- Disaster Recovery & Continuity – Cloud-based access ensures uptime even during outages
- Access Control & Compliance – Admin-level control over who accesses what and when
Productivity Benefits
- Anywhere Access – Teams can work securely from any device
- Faster Updates – Centralized management reduces downtime
- Scalability – Resources can be added or reduced based on need
- Better Collaboration – Cloud apps enable seamless file sharing and communication
Can you share a recent example where a company streamlined operations or enhanced security through modern IT solutions?
Christian:
Advance2000 helps businesses eliminate inefficiencies and modernize workflows by delivering fully managed IT services that keep operations running smoothly while driving long-term growth.
With Gold Support, businesses gain 24/7 monitoring, proactive maintenance, and expert help desk support, ensuring that IT issues are resolved quickly before they disrupt productivity.
One of the most impactful ways Advance2000 enhances efficiency is through Virtual Desktop Infrastructure (VDI)—a cloud-based solution that provides employees with secure, high-performance access to their desktops and applications from any device, anywhere in the world.
By shifting IT infrastructure to the cloud, businesses eliminate the need for costly on-premises servers, reduce hardware expenses, and improve system performance. VDI also enhances security by centralizing data in a secure, managed cloud environment, reducing the risk of data breaches and ensuring business continuity.
With seamless cloud integration, businesses can improve collaboration, enable remote and hybrid workforces, and scale IT resources as they grow—without worrying about infrastructure limitations.
What’s the first step businesses should take in their IT spring cleaning?
Connor:
Partnering with an IT provider like HubTGI offers businesses cost savings, expert support, enhanced security, and improved efficiency.
Instead of managing an in-house IT team, businesses gain access to specialized expertise, scalable solutions, and 24/7 monitoring, ensuring seamless operations and proactive cybersecurity.
Additionally, HubTGI streamlines vendor management, provides disaster recovery solutions, and allows companies to focus on growth rather than IT challenges. This partnership delivers a cost-effective, reliable, and future-ready IT strategy.
Final Thought: Why IT spring cleaning is worth prioritizing
Aging infrastructure, hidden inefficiencies, and outdated systems aren’t just inconvenient—they’re costly and risky. Whether your business needs stronger cybersecurity, more reliable tools, or a complete shift to the cloud, spring is the perfect time to start.
If you’re curious about what a digital cleanup could look like, the team at HubTGI is happy to walk you through next steps or share examples of how other businesses are doing it.
About hubTGI
hubTGI is a Canadian-owned Managed Services provider that offers Print Services, Workflow Solutions, Managed IT, Cybersecurity Solutions, Cloud Services and VoIP to help their customers control costs, secure their data and make their people more productive.
For the latest industry trends and technology insights visit hubTGI’s Resources page.
